Habitat for Humanity of Bay County

Business & Administrative Coordinator
Reports to: Executive Director
Job Classification: Non-Exempt, hourly up to 37.5 hours per week
Hours: Somewhat Flexible / M-F, 8:30AM -4:30PM OR T-F, 8:30AM -4:30PM
Pay Rate: $15-$17 hour
Benefits: Health Insurance, Teledoc, and Life Insurance
To Apply: Send Cover Letter & Resume to [email protected]

Position Summary:
We are seeking dynamic, outgoing, and qualified candidates to apply for Business & Administrative Coordinator, to be a part of our team. As a small non-profit, each team member is relied upon as a part of the whole, and we function best when everyone is willing to jump in to ensure our success. This position reports to the Executive Director. You will need to be engaged in our mission. This position plays a critical role in relationship building, communication, and engagement with both internal and external partners.

Minimum Requirements / Skills:
Proficient in Word, Excel, Outlook, Publisher, and Adobe
Excellent interpersonal and communication skills
Supportive and Professional
Team Player
Organized, detail oriented and dependable

Essential Duties and Responsibilities:
Business Support– corresponding with vendors, customers, donors, and others we do business with
Be the main point of contact for visitors
Collect mortgage payments and provide a receipt
Send out meeting reminders and establish calendar invites and zoom meetings as needed.
Mailing official business letters and checks
Assist with marketing materials and outreach activities
Update forms and documents as needed
Assist with business activities such as establishing accounts or making inquiries about invoices, contracts, cost assessments, etc.
Maintains mailing lists (electronic & physical addresses)
Order Office, ReStore, and Construction supplies, as needed.
Process and coordinate any insurance claims

Recording, Tracking & Filing—responsible for recording, tracking, and filing data.
Collects and maintains volunteer releases and sign-in sheets
Filing timesheets and ensuring appropriate employee & supervisor signatures
Making weekly bank deposits and recording all deposits and donations
Pull monthly PayPal reports
Recording data to show impact
Tracks and documents staff training records, uploading to HFHI when necessary.
Maintaining and filing all contracts, agreements, and MOU’s

Human Resources- responsible for basic employee HR functions
Onboarding of new staff and collecting all needed documentation
Scheduling of drug testing and running background checks on prospective new employees
Updates employee directory as needed
Sets up all new employee folders and forwards payroll related paperwork to payroll services.
Assists in development and updating of job descriptions.
Manages the logistics of the recruiting process – including advertising job openings and screening applicants
Ensuring employees are offered and enrolled in eligible benefits.
Assists in the development, updating, and implementation of the employee handbook and new personnel policies and procedures.
Taking care of all aspects of Workers Compensation and Unemployment claims and audits

Other Duties
Assist with various required reporting as needed
Other duties as assigned