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    Habitat for Humanity of Bay County

    Posted on: January 17, 2023

    Business & Administrative Coordinator
    Reports to: Executive Director
    Job Classification: Non-Exempt, hourly up to 37.5 hours per week
    Hours: Somewhat Flexible / M-F, 8:30AM -4:30PM OR T-F, 8:30AM -4:30PM
    Pay Rate: $15-$17 hour
    Benefits: Health Insurance, Teledoc, and Life Insurance
    To Apply: Send Cover Letter & Resume to [email protected]

    Position Summary:
    We are seeking dynamic, outgoing, and qualified candidates to apply for Business & Administrative Coordinator, to be a part of our team. As a small non-profit, each team member is relied upon as a part of the whole, and we function best when everyone is willing to jump in to ensure our success. This position reports to the Executive Director. You will need to be engaged in our mission. This position plays a critical role in relationship building, communication, and engagement with both internal and external partners.

    Minimum Requirements / Skills:
    Proficient in Word, Excel, Outlook, Publisher, and Adobe
    Excellent interpersonal and communication skills
    Supportive and Professional
    Team Player
    Organized, detail oriented and dependable

    Essential Duties and Responsibilities:
    Business Support– corresponding with vendors, customers, donors, and others we do business with
    Be the main point of contact for visitors
    Collect mortgage payments and provide a receipt
    Send out meeting reminders and establish calendar invites and zoom meetings as needed.
    Mailing official business letters and checks
    Assist with marketing materials and outreach activities
    Update forms and documents as needed
    Assist with business activities such as establishing accounts or making inquiries about invoices, contracts, cost assessments, etc.
    Maintains mailing lists (electronic & physical addresses)
    Order Office, ReStore, and Construction supplies, as needed.
    Process and coordinate any insurance claims

    Recording, Tracking & Filing—responsible for recording, tracking, and filing data.
    Collects and maintains volunteer releases and sign-in sheets
    Filing timesheets and ensuring appropriate employee & supervisor signatures
    Making weekly bank deposits and recording all deposits and donations
    Pull monthly PayPal reports
    Recording data to show impact
    Tracks and documents staff training records, uploading to HFHI when necessary.
    Maintaining and filing all contracts, agreements, and MOU’s

    Human Resources- responsible for basic employee HR functions
    Onboarding of new staff and collecting all needed documentation
    Scheduling of drug testing and running background checks on prospective new employees
    Updates employee directory as needed
    Sets up all new employee folders and forwards payroll related paperwork to payroll services.
    Assists in development and updating of job descriptions.
    Manages the logistics of the recruiting process – including advertising job openings and screening applicants
    Ensuring employees are offered and enrolled in eligible benefits.
    Assists in the development, updating, and implementation of the employee handbook and new personnel policies and procedures.
    Taking care of all aspects of Workers Compensation and Unemployment claims and audits

    Other Duties
    Assist with various required reporting as needed
    Other duties as assigned

    Panama City Beach Chamber of Commerce, 309 Richard Jackson Blvd #101, Panama City Beach, FL 32407
    Phone (850) 235-1159 - Fax (850) 235-2301 - [email protected]

    Serving the areas of Panama City Beach, Panama City, 30-A, Carillon Beach, Destin and Lynn Haven, Florida

    CYber SYtes, Inc.